General goods and services—templates
Updates
From 1 January 2026, these General Goods and Services (GGS) terms and conditions and templates have been updated:
- Definitions and Interpretations
- Conditions – Basic, General, Comprehensive and SOA
- Request for Quote
- Short Form Contract Details
- One-off Invitation to Offer, Parts A, B and C
- SOA Invitation to Offer, Part A, B and C
- Information Security As-a-Service-Questionnaire.
To identify changes to documents, refer to the Summary of changes to GGS templates, terms and conditions 206.7 KB).
A total review of the GGS templates and terms and conditions will be released late 2026.
Changes to the GGS templates and terms and conditions relate to the introduction of the new Queensland Procurement Policy (QPP) 2026.
All procurement activities must be conducted in accordance with the Queensland Procurement Policy (QPP) 2026.
Budget sector agencies, statutory bodies and other public sector companies must use the template invitation documentation (including these GGS terms and conditions).
Check with your procurement team if you have any questions regarding these templates.
Before approaching Suppliers / the market
Check for an existing common-use supply arrangement
Before contacting Suppliers, search the Queensland Government Arrangements Directory (QGAD) for existing common-use supply arrangements (arrangements) and information on how to buy goods and/or services.
If a procurement need can be met using an common-use supply arrangement, the arrangement must be used along with the listed templates (e.g. Request for Quote (RFQ), Order Form) available via the arrangement’s page. If a RFQ template is not available via the arrangement, the RFQ template available from this page may be used.
Exemptions from using a suitable arrangement must be approved by the relevant ‘agency’ delegate and reported annually to Queensland Government Procurement.
Where an arrangement isn’t available
If a suitable arrangement isn't available, use the value risk/matrix (VRM) tool to assess and determine the complexity level of the procurement as well as the appropriate invitation template, contract and conditions.
Further information
Refer to the Queensland Government’s procurement guidance to assist with managing the procurement lifecycle.
Alternatively, contact QGPStrategicSourcing@hpw.qld.gov.au.
Going out to market
The following bundles contain the relevant documents to support procurement activities using the General Goods and Services templates.
Select from the options below to access the relevant documents to support your procurement activity:
Managing Contracts / Arrangements
Queensland Government’s Contract Management Framework assists with establishing, managing (including extending / renewing) and finalising Contracts and arrangements.
Previous tendering templates
For reference, you can view previous tendering templates.
Unfair contract terms
There have been changes to the Competition and Consumer Act 2010. Read about the unfair contract terms.
If a court finds that a term is unfair, the term will not be binding on the parties. Procurement officers should be mindful of the application of the unfair contract terms laws when entering into, renewing or varying contracts with small businesses.
Security of payment
From 17 December 2018, new requirements for the way payment claims are received and paid commence. These are included in Chapters 3, 4 and 5 of the Building Industry Fairness (Security of Payment) Act 2017.
This Act applies to 'construction work' and the supply of 'related goods and services' which include, among other things, architectural, design, surveying or quantity surveying services relating to construction work as well as building, engineering, interior or exterior decoration or landscape advisory services relating to construction work – see section 66.
Chapter 3 sets out the obligations on parties to a contract for construction work or related goods and services in relation to progress payments.
Whilst the current General Goods and Services Terms and Conditions do not include any specific reference to this Act, customers and suppliers will need to ensure that they comply with this Act, where it is applicable to their procurement, including in relation to seeking and making payments.
Find out more about security of payment or email securityofpayment@hpw.qld.gov.au.
ICT products and services
Learn more about buying ICT products and services.