Procurement guidance
Guidance for government buyers
Before engaging in a procurement activity, please ensure you have reviewed the key Queensland Government procurement policies, frameworks and other resources.
Overarching guidance documents
- Small and medium enterprise procurement target
- Accessibility compliance in procurement – ensuring accessibility for people with a disability
- Putting Queenslanders first when securing value for money (PDF, 396KB)
- Local benefits test
- Optimising opportunities for local suppliers (PDF, 492 KB)
- Probity and integrity in procurement
- Best practice principles: Quality, safe workplaces (PDF, 538KB)
- Ethical Supplier Mandate and Ethical Supplier Threshold
- Supplier Code of Conduct
- Food and beverage procurement (PDF, 1.4 MB)
- Social procurement resources
- Ending Domestic and Family Violence: Guidance for Government Buyers (PDF, 221 KB)
- Acknowledging government investment in public works and other procurement (PDF, 259KB)
- Intragovernmental procurement advisory note (PDF, 41KB)
- Procurement related policies: guideline
- Queensland Indigenous Procurement Policy
Planning
- Agency procurement planning (PDF, 681KB)
- Planning for significant procurement (PDF, 620 KB)
- Early market engagement in procurement - quick reference guide
- Outcomes-based procurement (PDF, 397KB)
- Supply market analysis (PDF, 503 KB)
- Developing specifications
- Determining insurance requirements in procurement (PDF, 473 KB)
- Confidentiality provisions (PDF, 288KB)
- Engaging and managing contractors and consultants (PDF, 227 KB)
- Using probity auditors and advisors (PDF, 207 KB)
- Quality assurance (PDF, 371KB)
- Prequalifying suppliers (PDF, 544KB)
- Integrate sustainability into procurement (PDF, 334 KB)
- Sustainable procurement product guides:
Planning templates
- Conflict of interest register (DOCX, 346 KB)
- Stakeholder engagement plan (DOCX, 349 KB)
- Probity log (DOCX, 347 KB)
Sourcing and evaluating
- Debriefing a supplier
- Inviting offers (PDF, 278 KB)
- Reverse auctions (PDF, 274 KB)
- Evaluating offers (PDF, 227 KB)
- Negotiating offers (PDF, 330 KB)
Sourcing and evaluating templates
- Sourcing supplier feedback form
- Verbal request for quote checklist (DOCX, 348 KB)
- Sourcing closure report (DOCX, 361 KB)
- Sourcing communication log (DOCX, 350 KB)
- Sourcing negotiation plan (DOCX, 381 KB)
- Sourcing specification (DOCX, 353 KB)
- Sourcing strategy (DOCX, 360 KB)
- Due diligence and referee checklist (DOCX, 356 KB)
- Evaluation plan (DOCX, 373 KB)
- Evaluation recommendation report (DOCX, 362 KB)
- Award letter (DOCX, 346 KB)
- Unsuccessful letter (DOCX, 346 KB)
Managing
- Contract management resources
- Managing and monitoring suppliers' performance (PDF, 238 KB)
- Managing complaints (PDF, 343KB)
- Contract disclosure guidelines (PDF, 387 KB)
- Contract disclosure user manual (PDF, 223 KB)
- Contract disclosure template (XLSX, 27KB)
Contact
If you have questions about our procurement guides, email betterprocurement@hpw.qld.gov.au.