Minimum retention periods are based on administrative, legal and fiscal requirements and consideration of the historical and community value of records. A record's value may be identified as:
Queensland State Archives' Appraisal Statement outlines the criteria used to appraise permanent archival or enduring archival value records—for example, records that document the primary functions of government or records that make a substantial contribution to community memory.
As it does not adequately reflect records of importance to Aboriginal and Torres Strait Islander peoples, it should be read in conjunction with Queensland State Archives' Statement of Intent which marks a new approach to sharing and valuing the historical knowledge of Aboriginal peoples and Torres Strait Islander peoples.
First Nations worldviews and methods
Queensland State Archives recognises that decisions around what public records relating Aboriginal and Torres Strait Islander peoples should be retained is complex and should be informed through community consultation. While we work toward building these relationships and engaging respectfully in this space, Queensland State Archives will ensure that the selection of archival records takes into account, where relevant, First Nations worldviews and methods of creating, sharing and preserving valued knowledge.
Other permanent value factors
In retention and disposal schedules, some records may be described as significant or major to separate the permanent value records from other records of the same type that only need to be retained temporarily.
Records with intrinsic value will have many similar characteristics as enduring value but may have either a permanent or temporary retention period.
Request a special appraisal decision
You can request a special appraisal decision if you think that a temporary retention period in an approved retention and disposal schedule does not apply to the records you are sentencing, either because it is incorrect or because different circumstances apply to the records.
How to apply
Review the appraisal log and Appraisal Statement.
If the records meet one or more of the appraisal statement criteria:
- Complete Special circumstances appraisal form (DOCX, 130 KB)
- Email it to rkqueries@archives.qld.gov.au.
Your application will be assessed, and written notification of the next steps will be provided.