Government Building Construction and Maintenance Projects
On 1 July 2023, the Building Policy Framework (BPF) consolidated, rationalised and replaced the Capital Works Management Framework, the Maintenance Management Framework, the Building Asset Performance Framework and the Strategic Asset Management Framework. The BPF aims to provide overarching guidance for the strategic and operational management of Queensland Government’s building construction and maintenance projects, covering the asset lifecycle from designing, building, and maintaining to replacement.
To ensure consistency, fairness and efficiency in government’s dealings with industry and effective implementation of government’s building related policies, Contract Services oversees the development and maintenance of standard building construction and maintenance (BCM) contracts.
Departments are required to use standard contracts in accordance with the BPF. Amendments cannot be made to the standard contracts without prior consultation with Contract Services.
Finding the right contract
To identify the most suitable standard contract for your project, consideration should be given to the following:
- value of the works;
- type of works, e.g. construction, consultancy, maintenance; and
- risks and constraints and their impacts, e.g. delivery timeframes, quality, innovation and cost.
The BCM contract finder is available to assist in finding the right standard contract for your specific government BCM project. For further assistance, please refer to the BPF and the Building Policy Guideline available on the ForGov website.
Where Best Practice Principles applies, in accordance with the BPF, a two-stage managing contractor form of contract (or two-phase variant) must be used.
Where the standard contract incorporates Special Conditions of Contract, they are to be read in conjunction with the respective Australian Standard General Conditions of Contract. If the department does not have a copy of the Australian Standard General Conditions of Contract, it can be purchased at the Standards Australia web store.
Details specific to the project are required to be completed within the standard contracts prior to tendering.
For more information on Building Construction and Maintenance contract templates: email Contract.Services@epw.qld.gov.au
Construction templates
| Contract | Contract Value (exclusive of GST) | Form of Contract | Contract Templates |
|---|---|---|---|
| Minor Works contract with Option for Design* | For use where the contract value is up to $250,000. | Fully documented—lump sum (where design and documentation have been completed by the principal) OR Design and construct—lump sum (where the contractor is also required to carry out design and/or documentation work). Suitable for low risk once-off maintenance works. *As nominated in the Annexure. | |
| Medium Works contract with Option for Design* | For use where the contract value is up to $1 million. | Fully documented—lump sum (where design and documentation have been completed by the principal) *As nominated in the Annexure. | |
| Special conditions of contract for Australian Standard® General conditions of contract (AS2124-1992) | For use in conjunction with AS2124-1992 where the contract value exceeds $1 million. | Fully documented—lump sum. Use where design and documentation have been completed by the principal. You can also use this contract if your project or work will receive Australian Government funding and meets the other requirements described in this table. Where Australian Government funding meets the thresholds for the Australian Government Work Health and Safety Accreditation Scheme, the relevant Annexure items should be completed accordingly to reflect this. | |
| Special conditions of contract for Australian Standard® General conditions of contract for design and construct (AS4300-1995) | For use in conjunction with AS4300-1995 where the contract value exceeds $1 million. | Design and construct—lump sum. Use where the contractor is also required to carry out design and/or documentation work. You can also use this contract if your project or work will receive Australian Government funding and meets the other requirements described in this table. Where Australian Government funding meets the thresholds for the Australian Government Work Health and Safety Accreditation Scheme, the relevant Annexure items should be completed accordingly to reflect this. | |
| Managing contractor two stage design and construction management contract (negotiated guaranteed construction sum) | Under the new Building Policy Framework, where Best Practice Principles apply, a two-stage managing contractor form of contract (or two-phase variant) is required to be used. | Managing contractor—design and construction management. Use for major or complex projects where early contractor involvement is required, using a two-stage design and construction process. The contract documents available for download are examples only. They cannot be used on Queensland Government building projects without first contacting Contract.Services@epw.qld.gov.au. | |
| Term Maintenance Contract | For use where ongoing term maintenance work is required. | Term maintenance of government building assets. The contract documents available for download are examples only. They cannot be used on Queensland Government term maintenance projects without first contacting Contract.Services@epw.qld.gov.au. |
Building Consultancy Standard Contracts
| Contract | Contract Value (exclusive of GST) | Form of Contract | Contract Templates |
|---|---|---|---|
| Short form consultancy services contract | For use to engage building industry consultants for commissions valued at less than $60,000 that have a PQC service risk rating of 1 or 2. | Consultancy. Use for the design and/or documentation of a project. | |
| Special conditions of contract for Australian Standard® General Conditions of Contract for Consultants AS4122-2010 | For use in conjunction with Australian Standard AS4122 to engage building industry consultants for commission valued at $60,000 or more, or for commissions with a PQC service risk rating of 3 or 4 of any value. | Consultancy. Use for the design and/or documentation of a project. |
Guidance Material
See below guidance relating to the procurement and delivery of government BCM projects.
| Guidance Material | Summary |
|---|---|
| Guide Note Overview: Form of Contract | This guide note provides an overview of the various forms of contract. |
| Guide Note: Price Quality Method for evaluating tenders Price Quality Method of Tender Evaluation Spreadsheet | This guide note and spreadsheet provide an overview and guidance on the Price Quality Method (PQM) for evaluating tenders, including advice on which forms of contract and in what circumstances it is appropriate to use the PQM. |
| Guide Note: Formal Instruments of Agreement | This guide note provides guidance on the application, preparation and execution of a Formal Instrument of Agreement, including advice on which government BCM projects require a Formal Instrument of Agreement to be executed. |