Use a record advice for record managers
To use records that are created at your agency, they need to be able to be located in a usable condition.
Policy requirements
Records governance policy requirements 4 and 5 addresses using a record.
Prioritisation and risk
Your agency should always prioritise permanent, high-value and high-risk records.
Identify these records by using the applicable retention and disposal schedule.
Finding records
Records will be easier to find by:
- Applying metadata
- Creating or storing records in an application with good search functions
- Having a file/folder system that is simple, well understood across your agency and maintained
- Educating staff on where and how to store records
- Creating and maintaining find aids, for example, file registers or naming conventions
- Managing access.
Resources and tools
Resources and tools for records management have been developed to help you implement best practice records management in your agency.