Register immediately

If your project or initiative is already in progress, follow the standard ICT Investment review process steps. The Deputy Directors-General Sub-Group will review your submission as soon as possible to determine the most logical stage for on-boarding.

Registering an initiative or project at Level 2

QGCDG has delegated authority to administratively process some Assurance level 2 initiatives or projects. Agencies should not pre-assess if QGCDG can do this, but register their level 2 initiatives and projects like the level 3 and 4. At the initial meeting you will be advised if the initiative can be fast tracked or not.

Continue to progress your initiative or project

You should continue with your project or initiative activities and ensure that appropriate assurance planning and review activities are taking place. Usually, following the completion of the next formal gated review and action plan to address any recommendations, a submission to Investment Review should be made.

We recommend that elements from a Gate 0 style review or the Project Assurance Framework (PAF) (PDF, 484KB) and Strategic assessment of service requirement (SASR) be included in the Terms of Reference for this review to provide additional coverage of the conceptual review elements. If required, the QGCDG can help with drafting the Terms of Reference.

Example

An agency has been progressing an initiative for the replacement of a legacy system. It is a significant investment (greater than $5M) and has been assessed by the agency as having Level 4 assurance requirements. The project has since completed an Investment Business Case to support a CBRC submission and is in the process of engaging an external assurance provider to undertake a Gate 1 style Review and expect this to be completed in the next month or two.

Recommended approach

The agency should continue on their current path and following the completion of the external review (in this case Gate 1), complete the Investment Review template and submit it with the expected evidence for review. The submission should outline that they will be seeking funding from CBRC to enable the project to proceed through to the end of the procurement phase and make a subsequent Investment Review submission prior to the investment decision.

Health check for complex initiatives

If the time to the next formal gated review is expected to be greater than 6 months, or the impact and complexity of the project characteristics warrant it, a health check (or Gate 0 review) should be obtained as soon as practicable.

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