The initiative's project or program management lead is the best manager for the investment review process at the agency level.

There are 4 steps.

1. Determine the assurance level of your initiative

Complete the Assurance profiling tool. Make sure you have entered your reasoning into each criteria field so your justifications can be audited.

The Senior Responsible Officer or Project Executive should approve the completed assurance profiling tool. You should also make your Director General or Chief Executive Officer aware you’ve completed the assurance profile tool and intend to submit your initiative or project for ICT investment review.

The tool will provide an Assurance Level from 1 to 4.

Once approved, email the completed Assurance profiling tool to OAI@chde.qld.gov.au.

What is assurance profiling ?

Assurance profiling is the first step to determine the appropriate assurance level and the degree of independence and scrutiny required to adequately address the complexity and impact implications the program or project represent to service delivery.

Minor initiatives will attract an assurance level of 1, while critical initiatives will attract level 4. Therefore, as the assurance level increases, so too does the requirement for independent assurance analysis. This levelling will ensure appropriate assurance is applied to the initiative, therefore avoiding over or under assuring.

Help using the Assurance profiling tool

If you have questions or need support, contact the Investment Review Team at OAI@chde.qld.gov.au.

2. Define your Assurance requirements

Develop an assurance plan for the initiative. The assurance plan will outline what assurance activities will be undertaken, when it is timed to occur, considers who will be undertaking the assurance, and what the assurance budget will need to be. Contact the Investment Review Team at OAI@chde.qld.gov.au if you need a template or help with completing the plan.

The ICT investment review team will review your assurance plan and arrange a meeting to discuss your initiative or project and the timelines for submissions to the Deputy Directors-General Sub-Group (if required).

An ICT investment review will be required if your initiative or project:

• is not aligned with Queensland Government ICT strategy, policy, standards (the QGEA)
• has significant cross-agency impacts that   are either new or not well established
• has been assessed as requiring level 2, 3 or 4 assurance.

If none of these apply, your initiative or project may not require an investment review and you’ll be advised

3. Make submissions as required

Investment reviews usually occur at two key points for in-scope initiatives:

1. A concept review is completed first. This will decide if resources should be committed to make a full business case for the initiative or project.
2. An investment decision is then made to decide if the initiative should proceed after it has a full business case. This step occurs before contracts are signed.

See Alignment with gated assurance and our Gated assurance page for details on how the investment review links to the assurance process.

Questions about submissions

For updates on the progress of your submission, email OAI@chde.qld.gov.au.

4. Wait for an investment review decision and support

The Queensland Government Customer and Digital Group (QGCDG) will create a summary report for the Deputy Directors-General Sub-Group. This will be discussed and shared with your agency prior to submission to the group. In some cases, the QGCDG may be able to give administrative support to proceed under delegated authority from the Deputy Directors-General Sub-Group.

The Initiative or project Senior Responsible Officer is required to attend the Deputy Directors-General Sub-Group meeting to provide information regarding the initiative and answer questions that may arise.

You must wait for formal notification of Deputy Directors-General Sub-Group support prior to making any significant commitments. In some cases, support may be provided, subject to specific qualifications being met.

You should not stop work on your initiative or project while waiting for Deputy Directors-General Sub-Group. Progress it in a way where no major irreversible commitments are made on behalf of the government.

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