Analyse and present your findings

Analyse the mappings to identify those information, application and technology assets and services that are significant due to how they support many objectives, strategies and key performance indicators.

As part of analysing the classification of the information, application and technology assets and services it is important to identify and document:

• any apparent gaps that may be relevant, as these gaps may represent opportunities to introduce a new capability, particularly if services and processes are not supported by technology
• domains in the classifications where multiple information, application and technology assets and services have been classified to a single domain, these may represent an opportunity for rationalisation.

When conducting planning workshops with an agency or business area, ensure that the agenda results of analysis points for discussion and planning activities have been endorsed by the sponsor.

Preparing a presentation

Presentations of classifications and assessments can include graphs, and summaries of the findings. Grid models that result from assessment activities can be helpful to present your findings to the sponsor and other business representatives. Ensure any graphics you use meet accessibility standards (e.g., provide alt-text for diagrams and images).

Consult a group of executives, portfolio managers or analytics and reporting specialists in your agency to discuss what types of visualisations might be useful. This will help create a repository of useful visualisations that can be re-used.

Presenting your analysis as part of a workshop

Practitioners should discuss the proposed workshop visualisations with the planning sponsor. This will provide you with an understanding of the sponsors expectations around the current state. For example, the sponsor may be particularly interested in application portfolio risks and high- cost applications. This kind of understanding will help guide which visualisations you need to include.

Presenting cost

Practitioners should show the top ten application domains in terms of annual cost of operation and illustrate the number of applications and the total annual cost of operation per domain.

This will help business representatives understand the extent of possible duplication and the cost to the organisation. It may also help the business to understand the level of spend on corporate applications (e.g. human resources or finance applications) versus those that support front line service delivery.

Where the estimated replacement, renewal or replacement cost has been gathered, clearly show the number and cost of applications and technology assets and services that are due, or overdue for replacement or renewal over the planning period.

Presenting mapping

Mappings can be represented as diagrams that demonstrate the relationships between elements or graphs or where there is a high dependency between elements.

This could include a graph or mind map showing the number of information assets or applications supporting the significant or priority services of the agency or business unit. This can help promote a discussion with the business representatives about potential rationalisation or integration of applications.

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