General goods and services—templates
Before using any of these templates...
Please check your agency’s procurement and legal processes!
These templates can be used by any agency (including government-owned corporations, statutory bodies, etc).
There have been changes to the Competition and Consumer Act 2010. Read about the new unfair contract terms laws.
From 17 December 2018, new requirements for the way payment claims are received and paid commence. These are included in Chapters 3, 4 and 5 of the Building Industry Fairness (Security of Payment) Act 2017.
This Act applies to ‘construction work’ and the supply of ‘related goods and services’ which include, among other things, architectural, design, surveying or quantity surveying services relating to construction work as well as building, engineering, interior or exterior decoration or landscape advisory services relating to construction work – see section 66.
Chapter 3 sets out the obligations on parties to a contract for construction work or related goods and services in relation to progress payments.
Whilst the current General Goods and Services Terms and Conditions do not include any specific reference to this Act, customers and suppliers will need to ensure that they comply with this Act, where it is applicable to their procurement, including in relation to seeking and making payments.
More information is available at www.qld.gov.au/securityofpayment or you can forward your enquiries to Securityofpayment@hpw.qld.gov.au.
Templates for general goods and services
Standard tender and contract templates (for general goods and services) are listed below. (View previous standing offer arrangement templates.)
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Group |
Template |
Description |
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Going out to market |
Invitation to Offer (ITO) template (DOCX, 188KB) |
For any type of procurement. Includes simplified ITO conditions |
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Help on how to complete the ITO template |
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For when an RFQ process is used to engage suppliers |
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Help on how to complete the RFQ template |
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Contracts and conditions |
Very brief standard terms and conditions that can be used to buy low-value and low-risk goods or services |
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Replaces the Short Form Conditions of Contract. Use with the new Contract Details document Learn when to use General Contract Conditions NOTE: Can no longer be used for ICT products and services. Read more about how to create an ICT contract.
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Replaces the Conventional Conditions of Contract (AKA the Long Form contract). Similar to the General Contract Conditions, but includes clauses about securities and transition-out services. Use with the Contract Details template |
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When using the General Contract Conditions or Comprehensive Contract Conditions, use this template to capture all information specific to a contract |
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Help on how to complete the Contract Details template |
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Standing offer arrangements |
Simplified conditions to be used when establishing an SOA |
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Standing Offer Arrangement (SOA) Details template (DOC, 314KB) |
When using the SOA Conditions, use this template to capture all information specific to the SOA, including contract terms that apply when purchasing from the arrangement |
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Help on how to complete the SOA details template |
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Supporting information |
A list of definitions used across the new templates |
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Use with tender and contract documents. Examples of other clauses you may wish to include in contract terms and conditions |
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Special contract conditions |
Use to novate a contract from one supplier to another |
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Confidentiality, Privacy and Conflict of Interest Deed (DOCX, 127KB) |
Use when the customer requires the supplier’s personnel to sign a Confidentiality, Privacy and Conflict of Interest Deed | |
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Use when the supplier provides the customer with financial security |
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Use when the supplier provides a performance guarantee |
Unfair contract terms laws
Changes to the Competition and Consumer Act 2010 now protect small businesses from unfair contract terms.
If a court finds that a term is unfair, the term will not be binding on the parties. Procurement officers should be mindful of the application of the unfair contract terms laws when entering into, renewing or varying contracts with small businesses. Find out how new laws work .
What about ICT?
Learn about buying ICT.
More information
If you want to know more, or you can’t access certain materials, email betterprocurement@hpw.qld.gov.au.
