General goods and services—templates
Before using any of these templates...
Please check your agency’s procurement and legal processes!
These templates can be used by any agency (including government-owned corporations, statutory bodies, etc).
There have been changes to the Competition and Consumer Act 2010. Read about the new unfair contract terms laws.
Templates for general goods and services
Standard tender and contract templates (for general goods and services) are listed below. (View previous standing offer arrangement templates.)
Going out to market
|Invitation to Offer (ITO) template (DOCX, 188KB)|
For any type of procurement. Includes simplified ITO conditions
Help on how to complete the ITO template
For when an RFQ process is used to engage suppliers
Help on how to complete the RFQ template
Contracts and conditions
Very brief standard terms and conditions that can be used to buy low-value and low-risk goods or services
Replaces the Short Form Conditions of Contract. Use with the new Contract Details document
NOTE: Can no longer be used for ICT products and services. Read more about how to create an ICT contract.
Replaces the Conventional Conditions of Contract (AKA the Long Form contract). Similar to the General Contract Conditions, but includes clauses about securities and transition-out services. Use with the Contract Details template
When using the General Contract Conditions or Comprehensive Contract Conditions, use this template to capture all information specific to a contract
Help on how to complete the Contract Details template
Standing offer arrangements
Simplified conditions to be used when establishing an SOA
When using the SOA Conditions, use this template to capture all information specific to the SOA, including contract terms that apply when purchasing from the arrangement
Help on how to complete the SOA details template
A list of definitions used across the new templates
Use with tender and contract documents. Examples of other clauses you may wish to include in contract terms and conditions
Special contract conditions
Use to novate a contract from one supplier to another
|Use when the customer requires the supplier’s personnel to sign a Confidentiality, Privacy and Conflict of Interest Deed|
Use when the supplier provides the customer with financial security
Use when the supplier provides a performance guarantee
Changes to the Competition and Consumer Act 2010 now protect small businesses from unfair contract terms.
If a court finds that a term is unfair, the term will not be binding on the parties. Procurement officers should be mindful of the application of the unfair contract terms laws when entering into, renewing or varying contracts with small businesses. Find out how new laws work .
What about ICT?
Learn about buying ICT.
If you want to know more, or you can’t access certain materials, email firstname.lastname@example.org.