Before using any of these templates...
Please check your agency’s procurement and legal processes!
These standard tendering templates for general goods and services may be used by any agency (including government-owned corporations, statutory bodies, etc).
Going out to market
One-off Invitation to Offer (ITO)
- One-off Invitation to Offer Part A template: information about the Invitation to Offer.
- One-off Invitation to Offer Part B template: Contract Details document.
- One-off Invitation to Offer Part C template: Supplier Response Schedule.
- One-off Invitation to Offer Test Part C, Attachment 2 template: Local Benefits example document. Can be used for one-off tenders or standing offer arrangements (SOAs). A Local Benefits Test should be completed for all significant procurements.
- One-off Invitation to Offer Part C, Attachment 3 template: As a Service Questionnaire example document. Can be used for one-off tenders or *SOAs. Please consult with your ICT area before use. Some form of assessment should be conducted where there are elements of online services being provided.
Request for Quote (RFQ)
- Request for Quote template: may be used when an RFQ process is used to engage suppliers
Short Form Contract Details
- Short Form Contract Details template: may be used with an RFQ process which is low dollar value and low risk (when required).
SOA Invitation to Offer
- SOA Invitation to Offer Part A template: information about the SOA ITO.
- SOA Invitation to Offer Part B template: SOA details document to be executed as a Deed of Agreement.
- SOA Invitation to Offer Part C template: Supplier Response Schedule document. *One-off ITO Part C Attachments 2 and 3 can be used for SOAs and are provided as an example.
Conditions
- Basic Purchasing Conditions: can be used to buy low-value and low-risk goods and services. Learn when to use Basic Purchasing Conditions.
- General Contract Conditions: can be used with a Short Form Contract using the Short Form Contract Details document or with the One-off ITO suite: Parts A, B and C. Learn when to use General Contract Conditions
- Comprehensive Contract Conditions: includes clauses about securities and transition-out services. Use with the One-off ITO suite: Parts A, B and C. Learn when to use Comprehensive Contract Conditions
- Standing Offer Arrangement (SOA) Conditions: to be used when establishing an SOA.
Supporting information
- Definitions and Interpretation: includes list of definitions used across the new terms and conditions and templates.
- Clause Bank : use with tender and contract documents. Examples of other clauses you may wish to include in contract terms and conditions. Seek legal advice if using additional terms and conditions.
Special contract conditions
- Deed of novation: use to novate a contract or SOA deed of agreement from one supplier to another.
- Confidentiality, Privacy and Conflict of Interest Deed: Use when the customer requires the supplier’s personnel to sign a Confidentiality, Privacy and Conflict of Interest Deed.
- Financial security : use when the supplier provides the customer with financial security.
- Performance guarantee: use when the supplier provides a performance guarantee.
- Deed of Variation – Contract: use to vary a One-off Contract.
- Deed of Variation – SOA: use to vary a SOA.
- Notice of Suspension: use to provide notice to a supplier of suspension.
- Notice to Remedy: use to provide notice to a supplier to remedy a contractual issue.
- Notice to Show Cause: use to provide notice to a supplier to show cause.
Other
- Acknowledgement of Obligations – Queensland Government employees: for use by Queensland Government employees
- Acknowledgement of Obligations – Other: for use by non-Queensland Government employees.
Previous tendering templates
For reference, you can view previous tendering templates.
Unfair contract terms
There have been changes to the Competition and Consumer Act 2010. Read about the unfair contract terms.
If a court finds that a term is unfair, the term will not be binding on the parties. Procurement officers should be mindful of the application of the unfair contract terms laws when entering into, renewing or varying contracts with small businesses. Find out how new laws work .
Security of payment
From 17 December 2018, new requirements for the way payment claims are received and paid commence. These are included in Chapters 3, 4 and 5 of the Building Industry Fairness (Security of Payment) Act 2017.
This Act applies to ‘construction work’ and the supply of ‘related goods and services’ which include, among other things, architectural, design, surveying or quantity surveying services relating to construction work as well as building, engineering, interior or exterior decoration or landscape advisory services relating to construction work – see section 66.
Chapter 3 sets out the obligations on parties to a contract for construction work or related goods and services in relation to progress payments.
Whilst the current General Goods and Services Terms and Conditions do not include any specific reference to this Act, customers and suppliers will need to ensure that they comply with this Act, where it is applicable to their procurement, including in relation to seeking and making payments.
More information is available at www.qld.gov.au/securityofpayment or you can email securityofpayment@hpw.qld.gov.au.
ICT products and services
Learn more about buying ICT products and services.
