Create an ICT contract
You can find standardised ICT contract templates and guidelines here for creating an ICT contract using the Queensland Information Technology Contracting (QITC) framework and the Government Information Technology Contracting (GITC) framework.
As stated in the Procurement and disposal of ICT products and services (IS13) policy the QITC framework replaces the GITC framework as the basis for all contracts established to procure ICT products and services for Queensland Government.
From August 2017 you will have the choice of using standard contract templates under the QITC framework or the GITC framework during the three month introduction period.
The QITC general and comprehensive contract conditions have been co-designed by government and industry. To make procurement simpler and faster, the general and comprehensive contract conditions and details should be used.
To help you decide, read more at About the QITC framework.
Choose the right contract
The QITC framework allows you to choose the contract type that reflects the risk and value of your procurement.
There are 4 different contract types you can use:
- General contract—recommended for procurements for $1 million or less and which are assessed as low risk.
- Comprehensive contract—recommended for:
- procurements assessed as low risk but the cost is more than $1 million
- procurements assessed as either moderate or high risk regardless of value.
- Supplier’s terms and conditions— as a general rule, a customer may choose to use supplier terms and conditions if the cost of the ICT products and services will be $100,000 or less and the procurement is assessed as low risk.
- Bespoke contract—recommended if:
- the procurement is assessed as very high or extreme risk.
Select the right contract type for your ICT procurement situation.
Form the contract
Once you have chosen the right contract type, use these templates and guidelines to form your contract.
Summary: low risk and up to $1 million
- General contract conditions – ICT products and services
- General contract details – ICT products and services
Summary: low risk and over $1 million OR medium-high risk regardless of value
- Comprehensive contract conditions – ICT products and services
- Comprehensive contract details – ICT products and services
- Modules 1–7 that address particular transaction types
- Module 1 – Hardware
- Module 2 – Software
- Module 3 – As-a-Service
- Module 4 – Systems Integration
- Module 5 – Telecommunications Services
- Module 6 – Managed Services
- Module 7 – ICT Professional Services
- Schedules 1–11 that are optional documents and templates
- Schedule 1 – Price and payment terms (included in the Comprehensive Contract Details)
- Schedule 2 – Project implementation and payment plan
- Schedule 3 – Statutory declaration by subcontractor
- Schedule 4 – Confidentiality, privacy and conflict of interest deed
- Schedule 5 – Escrow agreement
- Schedule 6 – Financial security
- Schedule 7 – Performance guarantee
- Schedule 8 – Service levels
- Schedule 9 – Acceptance testing
- Schedule 10 – Statement of work template
- Schedule 11 – Change request template.
Supplier’s terms and conditions
Summary: low risk and up to $100,000
Use the guidelines for supplier terms and conditions to help you assess whether the supplier terms and conditions are acceptable for your procurement.
Summary: Very-high risk or Extreme risk
Documents: No guidance documents are available as the circumstances and risks are addressed individually. Please get assistance from your legal specialists. See the user guide for more information.
The GITC framework may still be used during the introduction period. View the GITC documents.