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For government agency options have changed in line with the November 2024 Machinery of government (MoG). For more information, see our MoG change guide.

Recordkeeping

News and events

Find out the latest government recordkeeping updates and guidance for the:

Round 2 Consultation sessions – Mandatory Standards

Draft Standards


QSA has released its draft Mandatory Standards and supporting Guidelines for consultation:

Consultation closes on 16 May 2025.

Written response

As part of our consultation on our draft Mandatory Standards and supporting Guidelines, QSA is requesting a written response from records practitioners within each Queensland public authority.

An online survey will be the main mechanism for providing a consolidated response from each public authority about the mandatory standards. This survey was sent by Vision6 email to records practitioners on 23 April 2025.

If you are a records practitioner and did not receive the online survey by email, please contact us by email at rkqueries@archives.qld.gov.au as soon as possible.

Your feedback is important for the successful development and implementation of the Standards and the supporting Guidelines.

Written feedback opens 23 April and closes on 16 May 2025.  QSA recommends attending an online consultation session before finalising your online survey response.

Consultation sessions

To support the implementation of the Public Records Act 2023, QSA invites you to participate in a second round of online consultation sessions on our two draft Mandatory Standards and supporting Guidelines.

We are keen to hear your views in this round of consultation. The next round of consultation will focus on Chief Executives of public authorities before we finalise our draft Mandatory Standards and supporting Guidelines.

To attend an online consultation session, please register online.

Session dates and times:

  • Wednesday 30 April - 9:30am to 11:30am
  • Thursday 1 May- 1:30pm to 3:30pm
  • Tuesday 6 May - 10:30am to 12:30pm
  • Wednesday 7 May - 1:30pm to 3:30pm

If you have any questions, please contact us by email at rkqueries@archives.qld.gov.au.

The Public Records Information Management Engagement Network (PRIME Network) meets four times a year and is a collaborative and supportive space to discuss issues affecting records and information management within the Queensland public sector.

Our last meeting was held on Wednesday 5 February and covered the following topics:

  • your obligations to actively manage public records, including safe keeping and preserving records (digital and analogue) including:
    • for permanent value records at risk of loss or damage -
      • the need for you to assess whether permanent value records you know, or ought to reasonably know, are at risk of loss or damage and to mitigate those risks
      • existing resources to help you with these assessment and mitigation processes
      • the requirement for you to notify the State Archivist when risks to permanent value records cannot be sufficiently mitigated
    • for records which are lost or damaged -
      • the need to urgently seek advice from QSA about potential remedial action for damaged records
      • the requirement for you to notify the State Archivist
      • for damaged records, disposal cannot take place without authorisation
      • actions required to prevent a re-occurrence
  • delegations of authority for public records access under the Public Records Act 2023
  • an update on consultation on mandatory standards.

Next Meeting

The next Community of Practice will be held on Wednesday 14 May 2025. Details will be available soon.

If you have any questions please email rkqueries@archives.qld.gov.au

Terms of Reference

Terms of Reference  (PDF, 141.5 KB) for the PRIME Network.

Previous meetings

Public Records Act

How to subscribe

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Feedback

Send us an email at rkqueries@archives.qld.gov.au if you have any feedback.

Contact Queensland State Archives

Last updated:
5 December 2024