Our procurement policy

The enhanced Queensland Procurement Policy (QPP) 2021 will commence on 1 February 2021.

On commencement, this policy supersedes the QPP 2019.

Summary of the changes

QPP 2019 - pages 2 and 4

Principles 1 and 2 - Government targets and commitments table, ‘Economic’ row

  • Dot point 4: Require the use of local contractors and manufacturers in significant Queensland Government infrastructure projects, worth $100 million and above, wherever possible.

QPP 2021 - pages 2 and 4

Principles 1 and 2 - Government targets and commitments table, ‘Economic’ row

  • Dot point 4: Require the use of contractors and suppliers, including manufacturers, that employ local workforces, in significant Queensland Government infrastructure projects, worth $100 million and above, wherever possible.

Description of change

Replaced ‘local contractors and manufacturers’ with ‘contractors and suppliers, including manufacturers, that employ local workforces’ to reinforce the Queensland Government’s commitment to supporting local businesses and jobs in significant government infrastructure projects.

QPP 2019 - page 3

Principle 1 – Clause 1.1:

For major projects of $100 million and above and declared projects, the value of money assessment must also include application of all of the following best practice principles:

  • workplace health and safety systems and standards
  • commitment to apprentices and trainees
  • best practice industrial relations
  • history of compliance with procurement, tendering and other government policy.

QPP 2021 – page 3

Principle 1 – Clause 1.1

For major projects of $100 million and above and declared projects, the value for money assessment must also include application of all of the following best practice principles:

  • workplace health and safety systems and standards
  • commitment to apprentices and trainees
  • best practice industrial relations.

Description of change

Removed fourth Best Practice Principle ‘history of compliance with procurement, tendering and other government policy’. The intent of this principle will be achieved through the improved prequalification system and enhanced compliance measures.

 

QPP 2019 - pages 2 and 4

Principles 1 and 2 - Government targets and commitments table, ‘Economic’ row

  • Dot point 2: Prioritising ‘Buy Queensland first’ for food and beverages at events and corporate functions.

QPP 2021 - pages 2 and 4

Principles 1 and 2 - Government targets and commitments table, ‘Economic’ row

  • Dot point 2: Prioritising ‘Buy Queensland first’ for food and beverages made, grown or produced in Queensland, when releasing tenders, establishing standing offer arrangements and awarding contracts for food and beverage procurement, including functions and events, and referring to the Queensland Government Food and Beverage Supplier Directory to help identify potential suppliers.

Description of change

Strengthened the existing commitment to prioritise Buy Queensland first for all food and beverage procurement (not only for events and corporate functions). Government buyers are referred to the Queensland Government Food and Beverage Supplier Directory to help identify potential suppliers. These changes ensure the existing commitment in the QPP is keeping pace with current practice and more closely reflects the Buy Queensland approach.

QPP 2021 - pages 2 and 4

Principles 1 and 2 - Government targets and commitments table, Economic row

  • New dot point 9: Sourcing at least 25 per cent of procurement by value from Queensland small and medium enterprises (SMEs), increasing to 30 per cent by 30 June 2022.

Description of change

Added a new point to reflect the Queensland SME procurement target to support local SMEs.

QPP 2019 - page 4

We ensure full, fair and reasonable opportunity for Queensland suppliers, including local suppliers and small businesses.

QPP 2021 - page 4

We ensure full, fair and reasonable opportunity for Queensland suppliers, including local suppliers and small and medium enterprises.

Description of change

Added reference to medium enterprises to reinforce the Queensland Government’s new target commitment to supporting Queensland SMEs through procurement.

QPP 2019 - page 5

Principle 2 - Clause 2.1

Agencies will ensure that capable and competitive local suppliers, including Queensland suppliers and small businesses, are given a full, fair and reasonable opportunity to supply government.

QPP 2021 - page 5

Principle 2 - Clause 2.1

Agencies will ensure that capable and competitive suppliers employing a local workforce, including Queensland suppliers and small and medium enterprises, are given a full, fair and reasonable opportunity to supply government.

Description of change

  • Added reference to local workforces to reinforce the Queensland Government’s commitment to putting Queenslanders first when securing value for money and supporting local jobs through procurement. Added reference to local workforces to reinforce the Queensland Government’s commitment to putting Queenslanders first when securing value for money and supporting local jobs through procurement.
  • Added reference to medium enterprises to reinforce the Queensland Government’s new target commitment to supporting Queensland SMEs through procurement.

QPP 2019 - page 3

Principle 1 - Clause 1.8

Agencies will measure and report on procurement benefits in accordance with whole-of-government procurement performance principles issued by the Office of the Chief Advisor – Procurement.

Applies to: Budget sector agencies.

QPP 2021 - page 3

Principle 1 - Clause 1.8

Agencies will collect procurement-related data and information, and provide it to the Office of the Chief Advisor – Procurement in accordance with the whole-of-government procurement reporting framework, endorsed by the Queensland Government Procurement Committee.

Applies to: Budget sector agencies, large statutory bodies and government-owned corporations.

Description of change

Amended requirement to now require budget sector agencies, large statutory bodies and government-owned corporations to collect procurement-related data and information, and provide it to the Office of the Chief Advisor - Procurement in accordance with the whole-of-government procurement reporting framework, endorsed by the Queensland Government Procurement Committee. This change is reflective of current reporting practices related to Queensland Government procurement.

QPP 2019 - page 16

Figure 2: Queensland Government procurement governance structure

  • Reference to ‘Minister for Housing and Public Works’.
  • References to ‘Industry engagement groups’.

QPP 2021 - page 16

Figure 1: Queensland Government procurement governance structure

  • Reference to ‘Minister for Energy, Renewables and Hydrogen and Minister for Public Works and Procurement’.
  • References to ‘Industry reference groups’.

Description of change

Updated figure reference number, Ministerial title and name of governance body.

QPP 2019 - page 17

Schedule 3: Procurement-related policies and instruments – table

  • ‘All’ category, Policy or instrument, Responsible Department:
    • Queensland Indigenous (Aboriginal and Torres Strait Islander) Procurement Policy – Aboriginal and Torres Strait Islander Partnerships
    • Queensland Charter for Local Content – State Development, Manufacturing, Infrastructure and Planning
    • Quality Assurance Policy – Housing and Public Works
  • ‘Building Construction and Maintenance’ category, Policy or instrument, Responsible Department:
    • Capital Works Management Framework – Housing and Public Works
    • Maintenance Management Framework – Housing and Public Works
  • ‘Information and Communication Technology’ category, Policy or instrument, Responsible Department:
    • Information and Communication Technology Small and Medium Enterprise Participation Scheme – Housing and Public Works
    • Relevant information standards, including IS13 for the procurement and disposal of ICT products and services – Housing and Public Works

QPP 2021 - page 17

Schedule 3: Procurement-related policies and instruments – table

  • ‘All’ category, Policy or instrument, Responsible Department:
    • Queensland Indigenous (Aboriginal and Torres Strait Islander) Procurement Policy – Seniors, Disability Services and Aboriginal and Torres Strait Islander Partnerships
    • Queensland Charter for Local Content – State Development, Infrastructure, Local Government and Planning
    • Quality Assurance Policy – Energy and Public Works
    • Queensland Small Business Procurement Commitment – Action Statement – Employment, Small Business and Training
  • ‘Building Construction and Maintenance’ category, Policy or instrument, Responsible Department:
    • Capital Works Management Framework – Energy and Public Works
    • Maintenance Management Framework – Energy and Public Works
  • ‘Information and Communication Technology’ category, Policy or instrument, Responsible Department:
    • Information and Communication Technology Small and Medium Enterprise Participation Scheme – Communities, Housing and Digital Economy
    • Relevant information standards, including IS13 for the procurement and disposal of ICT products and services – Communities, Housing and Digital Economy

Description of change

  • Added reference to the Queensland Small Business Procurement Commitment – Action Statement which is a procurement-related policy of the Department of Employment, Small Business and Training.
  • Schedule 3 updated for accuracy and to reflect any new procurement-related policies from other agencies since the previous policy version commenced, and to reflect machinery-of-government changes.

QPP 2019 - page immediately after cover page and pages 2, 4, 5, 7

References to ‘Department of Housing and Public Works’.

QPP 2021 - page immediately after cover page and pages 2, 4, 5, 7

References to ‘Department of Energy and Public Works’.

Description of change

Updated the department name to reflect machinery-of-government changes.

QPP 2019 - page 5

Clause 2.1

Reference to ‘Minister for Housing and Public Works, Minister for Digital Technology and Minister for Sport’.

QPP 2021 - page 5

Clause 2.1

Reference to ‘Minister for Energy, Renewables and Hydrogen and Minister for Public Works and Procurement’.

Description of change

Updated Ministerial title.

QPP 2019 - page 14

Full, fair and reasonable has the meaning as defined in the Queensland Charter for Local Content administered by the Department of State Development.

QPP 2021 - page 14

Full, fair and reasonable has the meaning as defined in the Queensland Charter for Local Content administered by the Department of State Development, Infrastructure, Local Government and Planning.

Description of change

Updated the department name to reflect machinery-of-government changes.

QPP 2019 - page immediately after cover page

Administration

The application of best practice principles in clause 1.1 took effect from 8 May 2018. The application of the Ethical Supplier Mandate in clause 2.2, and the Ethical Supplier Threshold in clause 2.3, take effect from 1 August 2019. The remainder of the Queensland Procurement Policy 2018 took effect from 1 June 2018. This version of the policy replaces the Queensland Procurement Policy 2018.

QPP 2021 - page immediately after cover page

Administration

This version of the policy replaces the Queensland Procurement Policy 2019 and takes effect from 1 February 2021.

Description of change

Updated the QPP’s commencement date.

Emergency procurement 

See guidance about procurement during the COVID-19 emergency (PDF, 90.26 KB). The guide contains: 

  • practical tips about how you can maximise use of local and regional suppliers 
  • potential supplier issues and how to respond 
  • a buyer checklist to assist buyers during stages of the emergency, and recovery.   

See more COVID-19 procurement news.   

Procurement Advisory Notices 

Procurement Advisory Notices (PANs) are quick response policy guidance for buyers and suppliers. They will be regularly updated to provide concise information on key procurement considerations amid national COVID-19 precautions and global responses.

PANs are intended to complement existing policies and procedures or form a basis for new systems to be developed. They do not replace agency decision-making processes and responsibility for decisions made.  

Buyer PANs 

See buyer PANs

Supplier PANs 

Disclaimer

PANs are intended as a guide only. The Department of Housing and Public Works disclaims all liability that may arise from the use of PANs. PANs should not be used as a substitute for obtaining appropriate legal advice as may be required. In preparing PANs, reasonable efforts have been made to use accurate and current information. It should be noted that information may have changed since the publication of the PANs. Where errors or inaccuracies are brought to the attention of the Department of Housing and Public Works, a reasonable effort will be made to correct them. 

Procurement key messages

See key messages about buyers, suppliers, sourcing and small business (government employees only) for use during the COVID-19 emergency.