2.4 Space overview

Space management refers to the process of identifying and managing specific office accommodation area requirements and functional needs over time. 

For agencies as office accommodation users, the space-management process involves: 

  • refining and reviewing service-delivery business plans, establishing detailed office accommodation areas and identifying accommodation functional needs 
  • matching the quantity (area) and quality (functionality) of the workspace to the business (service-delivery) need 
  • identifying and managing the financial implications.  

For the Department of Housing and Public Works as office-accommodation provider, the space-management process involves: 

  • consulting with agencies 
  • analysing the property market and status of the building construction industry 
  • identifying the actual and potential availability of office accommodation suitable for use by agencies 
  • developing asset and accommodation strategies for the Brisbane CBD and 18 strategically significant regional centres in consultation with agencies 
  • submissions to the Executive Government and DG's as required 
  • developing accommodation guidelines, practice notes, standards, benchmarks, occupancy agreements and standard lease documentation 
  • developing and reviewing internal procedures for the department's office accommodation management systems.