Space management refers to the process of identifying and managing specific office accommodation area requirements and functional needs over time.
For agencies as office accommodation users, the space-management process involves:
- refining and reviewing service-delivery business plans, establishing detailed office accommodation areas and identifying accommodation functional needs
- matching the quantity (area) and quality (functionality) of the workspace to the business (service-delivery) need
- identifying and managing the financial implications.
For the Department of Housing and Public Works as office-accommodation provider, the space-management process involves:
- consulting with agencies
- analysing the property market and status of the building construction industry
- identifying the actual and potential availability of office accommodation suitable for use by agencies
- developing asset and accommodation strategies for the Brisbane CBD and 18 strategically significant regional centres in consultation with agencies
- submissions to the Executive Government and DG's as required
- developing accommodation guidelines, practice notes, standards, benchmarks, occupancy agreements and standard lease documentation
- developing and reviewing internal procedures for the department's office accommodation management systems.