1.4 Roles and responsibilities

1.4.1 Cabinet

Cabinet is the highest authority and may consider office accommodation-related matters from time to time and make decisions on general and specific accommodation issues.

1.4.2 Chief Executive Officers' Committee — Property Management

The Chief Executive Officers' Committee—Property Management (Property Management Committee or PMC) advises the Cabinet Budget Review Committee on major asset-related strategies and policies and budget issues related to asset management from a whole-of-government perspective.

In general terms, the PMC:

  • provides strategic direction for the state's property asset portfolio and asset policy
  • facilitates performance benchmarking by agencies
  • facilitates information sharing with other levels of government
  • develops and maintains links with other asset-related government initiatives
  • encourages agencies to effectively manage their assets in the context of accrual output budgeting
  • considers options and makes final determinations related to disposing major, complex and highly-sensitive land and buildings and/or refers specific determinations to the Cabinet Budget Review Committee.

A full description of the role and responsibilities of PMC is contained in the supporting reference Roles and responsibilities of: Chief Executive Officers' Committee—Property Management; Government Office Accommodation Committee (GOAC); Department of Housing and Public Works in its support of GOAC (PDF, 84 KB) .

1.4.3 Government Office Accommodation Committee (GOAC)

GOAC's role is to formulate and review strategies and guidelines related to the planning, provision and management of office accommodation for agencies. GOAC comprises 4 permanent member-agencies and 4 temporary member-agencies on a rotational basis.

In general terms, GOAC's responsibilities are:

  • determining the overall strategic direction and approach for the ownership and management of the Government's office building portfolio
  • endorsing office accommodation dealings/strategies including office building procurements, disposals, refurbishments and redevelopments and endorsing private sector leases over 5,000m2
  • endorsing and monitoring accommodation standards and guidelines
  • monitoring the performance of the office building estate through reporting from the Accommodation Office, Department of Housing and Public Works(HPW)
  • dealing with agencies' submissions related to office accommodation issues.

A full description of the role and responsibilities of the GOAC is contained in the supporting reference Roles and responsibilities of: Chief Executive Officers' Committee—Property Management; Government Office Accommodation Committee (GOAC); Department of Housing and Public Works in its support of GOAC (PDF, 84 KB)

1.4.4 Department of Housing and Public Works (HPW)

HPW is responsible and accountable for managing the government's portfolio of owned and leased office accommodation through its Accommodation Office.

In general terms, the role of the Accommodation Office in relation accommodation management and supporting GOAC involves:

  • performance of GOAC's secretariat
  • developing and monitoring accommodation guidelines and benchmarks
  • assuming the role of lessee in a legal sense for accommodation leased from the private sector
  • approving private-sector leases of less than 5,000m2
  • developing and implementing acquisition, refurbishment, disposal and utilisation strategies for office accommodation and office building assets, including providing associated financial information to Queensland Treasury
  • consulting and liaising with agencies, local authorities, community-based organisations and the property industry
  • preparing annual office-estate performance reports and managing the department’s Office Accommodation Program and Capital Works Program
  • the financial management of government office accommodation tenancies including billing collection of payments, making contractual payments for leases and making internal government payments for office accommodation related services.

A full description of the role and responsibilities of HPW in supporting GOAC is contained in the supporting reference Roles and responsibilities of: Chief Executive Officers' Committee—Property Management; Government Office Accommodation Committee (GOAC); Department of Housing and Public Works in its support of GOAC (PDF, 84 KB)

1.4.5 Agencies

Agencies are responsible for undertaking business planning, developing corporate strategies and business plans and delivering government services in accordance with the government's priorities and policy.

Within the context of office accommodation management, agencies should identify and document:

  • new service-delivery initiatives, changes to existing service delivery, continuity of existing services and discontinuation of services or winding-up of project teams
  • changes to service delivery method or technology (e.g. internet-based or e-business instead of public interface)
  • changes to agencies' structures.

As part of the business planning process, each of the above components should incorporate:

  • timing
  • potential opportunities such as preferred synergies, possible integration of service-delivery programs, physical collocations and resource sharing
  • possible locational constraints such as incompatibility with other agencies' services or clients,or with private businesses
  • identifying workplace staff numbers and workplace client/visitor numbers
  • workplace technology
  • functional building and accommodation
  • costs.

1.4.6 Shared service providers

Agencies may decide to enter into service agreements with shared service providers (SSPs) in relation to providing facilities management and/or accommodation related services. In those cases, it is the responsibility of SSPs to provide their services in accordance with the OAMF and to consult with HPW on each agency's behalf.