Do I need to advertise a job vacancy?

Your agency may do this differently.
Recruitment policy may differ by agency. See your HR team or agency intranet.

Overview

In general, you do not need to advertise your vacancy where the role is:

  • entry level (AO1/2 or equivalent)
  • for less than 12 months
  • to be filled via transfer, redeployment, or secondment at or below level
  • to be filled using an order of merit for a recurring vacancy
  • casual (engaged on an hourly basis, irregular hours of work, no paid sick or annual leave).

Find out more

Permanent (full or part-time)

Permanent jobs (excluding entry level positions) must be advertised on the Smart Jobs and Careers website.

You can also advertise these jobs:

  • on a commercial job site
  • in a newspaper
  • as an expression of interest on your agency intranet via your HR team.

How long do I advertise?

The Smart Jobs and Careers advertisement must be published for no less than 2 calendar weeks, exclusive of public holidays and the Christmas–New Year closure period.

Directives, policies and guidelines

See the Recruitment and selection directive 15/13.

Supporting employees affected by workplace change

Check with your HR team about how to comply with your Supporting employees affected by workplace change (SEAWC) policy. You may need to consider candidates who are:

  • affected employees from your agency
  • SEAWCs from your agency
  • Queensland Government SEAWCs.

See the Supporting employees affected by workplace change directive 17/16.

Next steps

If you need to advertise, go to Create or change a position number.

If you do not need to advertise, go to Appoint a person to a position.

Temporary—more than 12 months

Temporary officer roles (excluding entry level positions) for 12 months or more must be advertised on the Smart Jobs and Careers website.

You can also advertise these jobs:

  • on a commercial job site
  • in a newspaper
  • as an expression of interest on your agency intranet via your HR team.

How long do I advertise?

The Smart Jobs and Careers advertisement must be published for no less than 2 calendar weeks, exclusive of public holidays and the Christmas–New Year closure period.

Directives, policies and guidelines

See the Recruitment and selection directive 15/13.

Supporting employees affected by workplace change

Check with your HR team about how to comply with your Supporting employees affected by workplace change (SEAWC) policy. You may need to consider candidates who are:

  • affected employees from your agency
  • SEAWCs from your agency
  • Queensland Government SEAWCs.

See the Supporting employees affected by workplace change directive 17/16.

Next steps

If you need to advertise, go to Create or change a position number.

If you do not need to advertise, go to Appoint a person to a position.

Temporary—less than 12 months

It is not mandatory to advertise temporary jobs for less than 12 months on the Smart Jobs and Careers website, but you can choose to.

You can also advertise these jobs:

  • on a commercial job site
  • in a newspaper
  • as an expression of interest on your agency intranet via your HR team.

How long do I advertise?

Temporary jobs for less than 12 months can be advertised on Smart Jobs and Careers for less than 2 calendar weeks.

Directives, policies and guidelines

See the Recruitment and selection directive 15/13.

Supporting employees affected by workplace change

Check with your HR team about how to comply with your Supporting employees affected by workplace change (SEAWC) policy. You may need to consider candidates who are:

  • affected employees from your agency
  • SEAWCs from your agency
  • Queensland Government SEAWCs.

See the Supporting employees affected by workplace change directive 17/16.

Next steps

If you need to advertise, go to Create or change a position number.

If you do not need to advertise, go to Appoint a person to a position.

Casual

There are no minimum requirements for advertising casual vacancies.

You can choose to advertise casual jobs on Smart Jobs and Careers.

How long do I advertise?

Casual jobs can be advertised on Smart Jobs and careers for less than 2 calendar weeks.

Directives, policies and guidelines

See the Recruitment and selection directive 15/13.

Supporting employees affected by workplace change

Check with your HR team about how to comply with your Supporting employees affected by workplace change (SEAWC) policy. You may need to consider candidates who are:

  • affected employees from your agency
  • SEAWCs from your agency
  • Queensland Government SEAWCs.

See the Supporting employees affected by workplace change directive 17/16.

Next steps

If you need to advertise, go to Create or change a position number.

If you do not need to advertise, go to Appoint a person to a position.

Entry level

Entry level positions—AO1/2 or equivalent—are not generally advertised.

A standing offer arrangement with various recruitment agencies (internal) is in place across government. Contact your HR area for more details.

Directives, policies and guidelines

See the Recruitment and selection directive 15/13.

Supporting employees affected by workplace change

Check with your HR team about how to comply with your Supporting employees affected by workplace change (SEAWC) policy. You may need to consider candidates who are:

  • affected employees from your agency
  • SEAWCs from your agency
  • Queensland Government SEAWCs.

See the Supporting employees affected by workplace change directive 17/16.

Next steps

If you need to advertise, go to Create or change a position number.

If you do not need to advertise, go to Appoint a person to a position.

Contract

Contract vacancies must be advertised on the Smart Jobs and Careers website.

You can also advertise contract and SES positions:

  • on a commercial job site
  • in a newspaper
  • as an expression of interest on your agency intranet via your HR team.

For SES and equivalent vacancies, you must seek approval from your Director–General (or equivalent) to advertise on commercial job sites or in newspapers.

Directives, policies and guidelines

See the Recruitment and selection directive 15/13.

Supporting employees affected by workplace change

Check with your HR team about how to comply with your Supporting employees affected by workplace change (SEAWC) policy. You may need to consider candidates who are:

  • affected employees from your agency
  • SEAWCs from your agency
  • Queensland Government SEAWCs.

See the Supporting employees affected by workplace change directive 17/16.

Next steps

If you need to advertise, go to Create or change a position number.

If you do not need to advertise, go to Appoint a person to a position.

Continuous applicant pool

Continuous applicant pools must be advertised on the Smart Jobs and Careers website.

You can also advertise these vacancies on a commercial job site or in a newspaper.

How long do I advertise?

Continuous applicant pools must be advertised on Smart Jobs and Careers for the life of the pool (e.g. if the life of the pool is 12 months, it must remain published for 12 months).

Where they are advertised on a commercial site, you can use a full month listing from the commencement of the continuous applicant pool with the note 'Applications ongoing until further notice'.

Directives, policies and guidelines

See the Recruitment and selection directive 15/13.

Supporting employees affected by workplace change

Check with your HR team about how to comply with your Supporting employees affected by workplace change (SEAWC) policy. You may need to consider candidates who are:

  • affected employees from your agency
  • SEAWCs from your agency
  • Queensland Government SEAWCs.

See the Supporting employees affected by workplace change directive 17/16.

Next steps

If you need to advertise, go to Create or change a position number.

If you do not need to advertise, go to Appoint a person to a position.