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Use a General Purpose Expenditure Voucher (GPEV)

Your agency may do this differently.

The process for invoice payment differs by agency. Talk to your finance team or see your agency intranet.

Process overview

In general, this is how a vendor or agency is paid.

  1. You receive goods or services
  2. You receive a valid tax invoice
  3. Either:
  4. Payment is processed

If this is the first time this vendor has invoiced your agency, you may need to complete an additional form to create the vendor in SAP.

    Directives, policies, and guidelines

    See your agency's Financial Management Practice Manual (FMPM) for policy statements and guidelines. The FMPM is developed in accordance with the Queensland Treasury Financial Accountability Handbook.

    Talk to your finance team or see your intranet for your agencies’ payment approvals policy.

    Invoice processing options

    Pay a single invoice—online

    General Purpose Expenditure Voucher (GPEV) SAP eForm
    Who: 
    Queensland Shared Services (QSS) customers on SAP ECC5
    Provider: 
    QSS
    Level of expertise: 
    Basic finance knowledge, SAP user
    Reduce time and cost
    Preview SAP details
    Enhanced reporting
    Cost: 
    Contact us
    Timeframe: 
    24 hours

    Pay a single invoice—offline

    Manual GPEV
    Who: 
    QSS customers
    Provider: 
    QSS
    Level of expertise: 
    Basic finance knowledge
    Interactive form
    Simple and accessible
    Cost: 
    Contact us
    Timeframe: 
    3 days

    Pay more than one invoice from the same vendor—offline

    GPEV Multi-form
    Who: 
    QSS customers
    Provider: 
    QSS
    Level of expertise: 
    Basic finance knowledge
    Interactive form
    Simple and accessible
    Cost: 
    Contact us
    Timeframe: 
    Varies