Records for which the content, context and structure can be trusted as a true and accurate representation of the transactions, activities or facts that they document and can be depended upon.
The record must also be:
- adequate for the purpose for which it is are kept
- complete–contain not only the content, but also the structural and contextual information necessary to document the transaction
- meaningful–can be understood because they contain information and/or linkages that ensure the context in which the records were created and used is apparent
- authentic–proven and trusted to be as they are purported to be and to have been created, used, transmitted or held by an agency or person to whom these actions have been attributed
- inviolate–securely maintained to prevent unauthorised access, alteration or removal
- accessible–can be identified, located and viewed as required
- usable–can be located, retrieved, presented and interpreted
Source: AS 4390–The Australian Records Management Standard, Part 3, Clause 5.3.