The diaries of local government mayors and councillors are public records and need to be managed as such.
The Local Government Sector Retention and Disposal Schedule covers records created, received or kept by Mayors and Councillors in their official capacity, including official work diaries.
Find out what diaries to keep.
Personal emails and information relating to political parties generated by Mayors and Councillors when they are not acting in their official capacity are not public records.
The responsibility for running local government elections resides with the Queensland Electoral Commission.
Although election records can be sentenced under section 13.8 of the Local Government Sector Retention and Disposal Schedule, we recommend local governments also consult with the Electoral Commission about the retaining and disposing of these records.
- Roles and responsibilities of Mayors, councillors and council employees
- QSA and Crime and Corruption Commission guideline on council records
- Code of Conduct for Councillors in Queensland (Department of Local Government, Racing and Multicultural Affairs)
- Your social media and you: A guide for elected council members in Queensland–joint Office of the Independent Assessor and Local Government Association of Queensland publication
- Advice on the use of messaging applications (apps) for local government councillors (PDF, 194KB)–joint Office of the Independent Assessor and QSA publication
- Webinar on management of council records (25 July 2019) and council record presentation –QSA webinar hosted by the Department of Local Government, Racing and Multicultural Affairs (DLGRMA)
- Meetings, conversations and messages for information about capturing and managing live-streamed council meetings.