The diaries of local government mayors and councillors are public records and need to be managed by council. Diaries include paper diaries, and digital diaries using programs or apps such as Outlook, or Google Calendar.
Calendar or diary entries that do not record any significant or work-related information, data and records, or are already captured in other records (e.g. meeting agendas, minutes, file notes, reports) are likely classified as transitory or short-term value in the General retention and disposal schedule.
Sentencing details can be found under section 13 of Local government sector retention and disposal schedule.
Exiting CEOs, mayors and councillors
You will need to export and capture the diaries or calendars of any CEOs, mayors or councillors that are leaving the council and retain them for the required minimum retention period.
The file format used needs to be fit for purpose and appropriate for how long the file needs to be kept.
Sentencing details can be found under section 13 of Local government sector retention and disposal schedule.
Learn more about file formats for long-term digital records.