Local government records

Diaries of mayors and councillors

The diaries of local government mayors and councillors are public records and need to be managed as such.

The Local Government Sector Retention and Disposal Schedule covers records created, received or kept by Mayors and Councillors in their official capacity, including official work diaries.

Find out what diaries to keep.

Personal emails and information relating to political parties generated by Mayors and Councillors when they are not acting in their official capacity are not public records.

Election records

The responsibility for running local government elections resides with the Queensland Electoral Commission.

Although election records can be sentenced under section 13.8 of the Local Government Sector Retention and Disposal Schedule, we recommend local governments also consult with the Electoral Commission about the retaining and disposing of these records.

More information