Use a public record advice for record managers

To use public records that are created by your public authority, they need to be able to be discoverable and accessible.

Policy requirements

Your public authority should always prioritise permanent, high-value and high-risk records.

Identify these public records by using the applicable retention and disposal schedule.

Public records will be easier to find by:

applying metadata
making or keeping records in an application with good search functions
having a file/folder system that is simple, well understood across your public authority and maintained
educating staff on where and how to store public records
dreating and maintaining finding aids, for example, file registers or naming conventions
managing access.

Resources and tools for records management have been developed to help you implement best practice records management in your public authority.

Use the schedule search or search at the top of any page with a schedule's name, number or the public authority it's issued to find it.