If your agency has contact with lobbyists, you must capture and manage records relating to that contact.
The Integrity Act 2009 governs the contact between lobbyists and the government including opposition representatives.
The Queensland Integrity Commissioner maintains the Register of Lobbyists which is required under s.68 of the Act.
Contact with a lobbyist
Any contact with a lobbyist, as defined under s.42 of the Integrity Act 2009, is to be recorded. A register of contact is a recommended way of capturing and recording interactions with lobbyists.
It's important that you capture the decisions and actions from these interactions with lobbyists to show there was no undue influence in providing an accountable and transparent government. The following information should be captured when recording contact with lobbyists:
- date of the meeting
- title(s) and name(s) of government representatives
- name of the lobbyist entity
- name of the client
- purpose of the meeting.
How long to keep records of contact with lobbyists
Any records that you create can be sentenced under the General Retention and Disposal Schedule.
If you have contact with entities that are not considered lobbyists, these records can be sentenced according to the business activity they relate to.