Building and information modelling (BIM) records

Building information modelling (BIM) is the digital representation of physical and functional characteristics of a building, piece of physical infrastructure or environment.

BIM graphical and non-graphical information are public records if they are created or received by a public authority in transaction of its business activities and processes.

From 1 July 2019, BIM is to be used when the design, delivery and asset management of all new major construction projects costed at $50 million or more commence a business case, and those involving significant alterations, extensions, renovations and repurposing of existing assets.

The Building information modelling records guideline (PDF, 406 KB) :

  • provides advice for all Queensland public authorities on the management and disposal of BIM records
  • provides specific advice to creators, users, and managers of BIM records to ensure they remain accessible for the life of the infrastructure asset
  • supports the Digital Enablement for Queensland Infrastructure–Principles for BIM implementation.

How long you keep BIM records will depend on their value.

The common activities section of the General Retention and Disposal Schedule includes disposal authorisation for BIM records (2422 and 2421).

The transitory and short-term records section also includes disposal authorisation for Routine computer operations (1270), which may include BIM records only required for a short period of time and do not have ongoing or enduring value.

See the guideline (PDF, 406 KB) and the record classes in the GRDS for full details and lists of example records and exclusions.