Search for terms used in Queensland Government to find their definition and context.
Recordkeeping system
A recordkeeping system is the combination of resources and tools that you use to make and keep records in your business. It is made up of a number of components–people, technology, policy, procedures and tools.
Metadata (for recordkeeping)
Data that describes the content, context and structure of records.
Metadata is structured or semi-structured, descriptive information about a record. It usually includes the title of the record, author, date created, changes to the record, and applicable disposal or sentencing information.
Recordkeeping metadata enables a record to be managed. It assists in identifying and retrieving records, and supporting long term record functionality, reliability, and effective preservation or disposal authentication.
See also Queensland Recordkeeping Metadata Standard and Guideline , Information Standard 34: Metadata, AS/NZS 5478:2015–Recordkeeping metadata property reference set
Recordkeeping
The making and maintaining of complete, accurate and reliable evidence of business transactions in the form of recorded information.
Recordkeeping includes:
- the creation of records in the course of business activity
- the means to ensure the creation of adequate records
- the design, establishment and operation of recordkeeping systems
- the management of records used in business and as archives.
Source: Adapted from Bettington et al, eds. Keeping Archives. 3rd ed. Canberra: Australian Society of Archivists, 2008, p. 636.
See also Records management
Recordkeeping policy
Part of a recordkeeping system that relates to the principles, values, rules, requirements, roles and responsibilities for recordkeeping in your agency.
Hybrid recordkeeping system
A recordkeeping application or business system that can contain and manage records in paper, digital and other formats, or a combination of formats.
See also Hybrid records
