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EEO file specifications

Section 31 of the Act requires each relevant EEO agency, for each financial year, to give the Public Service Commission Chief Executive a report about the outcome of its actions required under section 30 of the Act during the financial year.

The report as mentioned in Section 31 of the Act is to be interpreted as being the provision of EEO data as specified in this table.

Download the EEO Data File Specifications (DOC, 177 KB).

NumberSizeStartEndDescriptionValidation RuleNotes
1515Agency codeMust be a valid codeSee the WACA Lookup table
28613Base date of dataMust be within June of reporting yearSee EEO codes (Field 2)
3151428Payroll numberMust be unique within an agencyCan be any numeric unique identifier
482936Date of birthMust be more than 14 years of age at base dateSee EEO codes (Field 4)
513737SexMust be M or F 
613838Indigenous codeMust be a valid codeSee the WACA Lookup table
713939Language codeMust be a valid codeSee the WACA Lookup table
834042Disability codeMust be a valid codeSee the WACA Lookup table
914343ANZSCO codeMust be a valid codeSee EEO codes (Field 9)
1014444Salary codeMust be a valid codeSee EEO codes (Field 10)
1114545Employment categoryMust be a valid codeSee the WACA Lookup table
1214646Employment basisMust be a valid codeSee the WACA Lookup table
1314747Employment statusMust be a valid codeSee EEO codes (Field 13)
1484855Date of SeparationMust be within reporting year or blankSee EEO codes (Field 14)
1515656Separation reasonMust be a valid code or blankSee the WACA Lookup table
1645760PostcodeMust be a valid (work location) postcodeSearch for valid postcode