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EEO file specifications
Section 31 of the Act requires each relevant EEO agency, for each financial year, to give the Public Service Commission Chief Executive a report about the outcome of its actions required under section 30 of the Act during the financial year.
The report as mentioned in Section 31 of the Act is to be interpreted as being the provision of EEO data as specified in this table.
| Number | Size | Start | End | Description | Validation Rule | Notes |
|---|---|---|---|---|---|---|
| 1 | 5 | 1 | 5 | Agency code | Must be a valid code | See the ‘Agency List’ PL27 lookup table |
| 2 | 8 | 6 | 13 | Base date of data | Must be within June of reporting year | See EEO codes (Field 2) |
| 3 | 15 | 14 | 28 | Payroll number | Must be unique within an agency | Can be any numeric unique identifier |
| 4 | 8 | 29 | 36 | Date of birth | Must be more than 14 years of age at base date | See EEO codes (Field 4) |
| 5 | 1 | 37 | 37 | Sex | Must be M or F | |
| 6 | 1 | 38 | 38 | Indigenous code | Must be a valid code | See ‘ATSI Codes’ PL27 lookup table |
| 7 | 1 | 39 | 39 | Language code | Must be a valid code | See ‘NESB Codes’ PL27 lookup table |
| 8 | 3 | 40 | 42 | Disability code | Must be a valid code | See ‘Disability Codes’ PL27 lookup table |
| 9 | 1 | 43 | 43 | ANZSCO code | Must be a valid code | See ‘ANZSCO Codes’ PL27 lookup table |
| 10 | 1 | 44 | 44 | Salary code | Must be a valid code | See ‘AO Equivalent List’ PL27 lookup table |
| 11 | 1 | 45 | 45 | Employment category | Must be a valid code | See ‘Employment Category Codes’ PL27 lookup table |
| 12 | 1 | 46 | 46 | Employment basis | Must be a valid code | See ‘Employment Basis Codes’ PL27 lookup table |
| 13 | 1 | 47 | 47 | Employment status | Must be a valid code | See ‘Employment Status Codes’ PL27 lookup table |
| 14 | 8 | 48 | 55 | Date of Separation | Must be within reporting year or blank | See EEO codes (Field 14) |
| 15 | 1 | 56 | 56 | Separation reason | Must be a valid code or blank | See ‘Separation Reason Codes’ PL27 lookup table |
| 16 | 4 | 57 | 60 | Postcode | Must be a valid (work location) postcode or a geofeature code | Search for valid postcode or see ‘Geo Feature Codes’ PL27 lookup table. Interstate employees should be coded as 0001 and overseas employees should be coded as 0002. |
