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Do I need to advertise a job vacancy?

Your agency may do this differently.

Recruitment policy may differ by agency. See your HR team or agency intranet.

Overview

In general, you do not need to advertise your vacancy where the role is:

  • entry level (AO1/2 or equivalent)
  • for less than 12 months
  • to be filled via transfer, redeployment, or secondment at or below level
  • to be filled using an order of merit for a recurring vacancy
  • casual (engaged on an hourly basis, irregular hours of work, no paid sick or annual leave).

Find out more

  1. Is the vacancy:*
  2. (If you chose ‘Permanent (full or part-time)’ above)

    Permanent (full or part-time)

    Permanent jobs (excluding entry level positions) must be advertised on the Smart Jobs and Careers website.

    You can also advertise these jobs:

    • on a commercial job site
    • in a newspaper
    • as an expression of interest on your agency intranet via your HR team.

    How long do I advertise?

    The Smart Jobs and Careers advertisement must be published for no less than 2 calendar weeks, exclusive of public holidays and the Christmas–New Year closure period.

    Directives, policies and guidelines

    See the Public Service Commission's directive 15/13 - Recruitment and selection.

    Employees requiring placement

    Check with your HR team about how to comply with your employees requiring placement (ERP) policy. You may need to consider candidates who are:

    • surplus employees from your agency
    • ERPs from your agency
    • Queensland Government ERPs.

    See the Public Service Commission’s directive 6/14 - Employees Requiring Placement.

    Next steps

    If you need to advertise, go to Create or change a position number.

    If you do not need to advertise, go to Appoint a person to a position.

  3. Is the vacancy for: * (If you chose ‘Temporary (full or part-time)’ above)
  4. (If you chose ‘More than 12 months’ above)

    Temporary—more than 12 months

    Temporary officer roles (excluding entry level positions) for 12 months or more must be advertised on the Smart Jobs and Careers website.

    You can also advertise these jobs:

    • on a commercial job site
    • in a newspaper
    • as an expression of interest on your agency intranet via your HR team.

    How long do I advertise?

    The Smart Jobs and Careers advertisement must be published for no less than 2 calendar weeks, exclusive of public holidays and the Christmas–New Year closure period.

    Directives, policies and guidelines

    See the Public Service Commission's directive 15/13 - Recruitment and selection.

    Employees requiring placement

    Check with your HR team about how to comply with your employees requiring placement (ERP) policy. You may need to consider candidates who are:

    • surplus employees from your agency
    • ERPs from your agency
    • Queensland Government ERPs.

    See the Public Service Commission’s directive 6/14 - Employees Requiring Placement.

    Next steps

    If you need to advertise, go to Create or change a position number.

    If you do not need to advertise, go to Appoint a person to a position.

  5. (If you chose ‘Less than 12 months’ above)

    Temporary—less than 12 months

    It is not mandatory to advertise temporary jobs for less than 12 months on the Smart Jobs and Careers website, but you can choose to.

    You can also advertise these jobs:

    • on a commercial job site
    • in a newspaper
    • as an expression of interest on your agency intranet via your HR team.

    How long do I advertise?

    Temporary jobs for less than 12 months can be advertised on Smart Jobs and Careers for less than 2 calendar weeks.

    Directives, policies and guidelines

    See the Public Service Commission's directive 15/13 - Recruitment and selection.

    Employees requiring placement

    Check with your HR team about how to comply with your employees requiring placement (ERP) policy. You may need to consider candidates who are:

    • surplus employees from your agency
    • ERPs from your agency
    • Queensland Government ERPs.

    See the Public Service Commission’s directive 6/14 - Employees Requiring Placement.

    Next steps

    If you need to advertise, go to Create or change a position number.

    If you do not need to advertise, go to Appoint a person to a position.

  6. (If you chose ‘Casual (engaged on an hourly basis, irregular hours of work, no paid sick or annual leave)’ above)

    Casual

    There are no minimum requirements for advertising casual vacancies.

    You can choose to advertise casual jobs on Smart Jobs and Careers.

    How long do I advertise?

    Casual jobs can be advertised on Smart Jobs and careers for less than 2 calendar weeks.

    Directives, policies and guidelines

    See the Public Service Commission's directive 15/13 - Recruitment and selection.

    Employees requiring placement

    Check with your HR team about how to comply with your employees requiring placement (ERP) policy. You may need to consider candidates who are:

    • surplus employees from your agency
    • ERPs from your agency
    • Queensland Government ERPs.

    See the Public Service Commission’s directive 6/14 - Employees Requiring Placement.

    Next steps

    If you need to advertise, go to Create or change a position number.

    If you do not need to advertise, go to Appoint a person to a position.

  7. (If you chose ‘Entry level (AO1/2 or equivalent)’ above)

    Entry level

    Entry level positions—AO1/2 or equivalent—are not generally advertised.

    A standing offer arrangement with various recruitment agencies is in place across government. Contact your HR area for more details.

    Directives, policies and guidelines

    See the Public Service Commission's directive 15/13 - Recruitment and selection.

    Employees requiring placement

    Check with your HR team about how to comply with your employees requiring placement (ERP) policy. You may need to consider candidates who are:

    • surplus employees from your agency
    • ERPs from your agency
    • Queensland Government ERPs.

    See the Public Service Commission’s directive 6/14 - Employees Requiring Placement.

    Next steps

    If you need to advertise, go to Create or change a position number.

    If you do not need to advertise, go to Appoint a person to a position.

  8. (If you chose ‘Contract’ above)

    Contract

    Contract vacancies must be advertised on the Smart Jobs and Careers website.

    You can also advertise contract and SES positions:

    • on a commercial job site
    • in a newspaper
    • as an expression of interest on your agency intranet via your HR team.

    For SES and equivalent vacancies, you must seek approval from your Director–General (or equivalent) to advertise on commercial job sites or in newspapers.

    Directives, policies and guidelines

    See the Public Service Commission's directive 15/13 - Recruitment and selection.

    Employees requiring placement

    Check with your HR team about how to comply with your employees requiring placement (ERP) policy. You may need to consider candidates who are:

    • surplus employees from your agency
    • ERPs from your agency
    • Queensland Government ERPs.

    See the Public Service Commission’s directive 6/14 - Employees Requiring Placement.

    Next steps

    If you need to advertise, go to Create or change a position number.

    If you do not need to advertise, go to Appoint a person to a position.

  9. (If you chose ‘Continuous applicant pool (ongoing vacancies)’ above)

    Continuous applicant pool

    Continuous applicant pools must be advertised on the Smart Jobs and Careers website.

    You can also advertise these vacancies on a commercial job site or in a newspaper.

    How long do I advertise?

    Continuous applicant pools must be advertised on Smart Jobs and Careers for the life of the pool (e.g. if the life of the pool is 12 months, it must remain published for 12 months).

    Where they are advertised on a commercial site, you can use a full month listing from the commencement of the continuous applicant pool with the note 'Applications ongoing until further notice'.

    Directives, policies and guidelines

    See the Public Service Commission's directive 15/13 - Recruitment and selection.

    Employees requiring placement

    Check with your HR team about how to comply with your employees requiring placement (ERP) policy. You may need to consider candidates who are:

    • surplus employees from your agency
    • ERPs from your agency
    • Queensland Government ERPs.

    See the Public Service Commission’s directive 6/14 - Employees Requiring Placement.

    Next steps

    If you need to advertise, go to Create or change a position number.

    If you do not need to advertise, go to Appoint a person to a position.