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Create a purchase order

Your agency may do this differently.

The process to purchase goods and services differs by agency. Talk to your finance team or see your agency intranet.

Process overview

In general, this is how to create a purchase order.

  1. Order goods and services
  2. Either:
    • Complete a requisition form
    • Raise purchase order in SAP
  3. Purchase order raised in SAP
  4. Purchase order is sent to vendor
  5. You receive goods or services

Directives, policies and guidelines

See your agency’s Financial Management Practice Manual (FMPM) for policy statements and guidelines. The FMPM is developed in accordance with the Queensland Treasury Financial Accountability Handbook.

See the Queensland Government Procurement Policy, talk to your finance team or see your intranet for your agencies’ procurement policy and procedures.

Purchase order options

Create a purchase order offline

Requisition for goods/services
Who: 
QSS customers
Provider: 
QSS
Level of expertise: 
Basic finance knowledge
Interactive form
Simple and accessible
Cost: 
Contact us
Timeframe: 
3 days

Amend a purchase order offline

Purchase order amendment
Who: 
QSS customers
Provider: 
QSS
Level of expertise: 
Basic finance knowledge
Interactive form
Simple and accessible
Cost: 
Contact us
Timeframe: 
3 days

Request goods and services online

SAP requisition
Who: 
QSS customers on SAP ECC5
Provider: 
QSS
Level of expertise: 
SAP user with access to shopping cart
Save time
Reduce costs
Cost: 
Contact us
Timeframe: 
N/A

Create a purchase order online

SAP purchase order
Who: 
QSS customers on SAP ECC5
Provider: 
QSS
Level of expertise: 
SAP user
Save time
Reduce costs
Cost: 
Contact us
Timeframe: 
N/A