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Additional EEO field descriptions

Field 2 - Base Date of Data

The Base Date of Data should be in the format DDMMYYYY.

The Base date of data field for those agencies who submit MOHRI data for EEO reporting purposes will default to 30 June of the reporting year.

For all other agencies, this date should be the date at which the data is extracted. Agencies should make all attempts to ensure that the data is extracted as at 30 June of the reporting year. If this is not possible, agencies should select a date as close to 30 June as possible.

This date will be used as a reference for data validations, and will also be used (in conjunction with the date of birth), to calculate the age of employees within the agency.

Field 4 - Date of Birth

Date of birth should be in the format DDMMYYYY.

Employees must be at least 14 years of age at the date of reporting. Any employees who are less than 14 will fail validation.

Employees who are greater than 80 years of age will appear as a warning on the validation report. Agencies are asked to double-check the date of birth of these employees to ensure that they are correct.

Field 6 - Indigenous Code

CodeDescription
ANon Indigenous
BIndigenous
CI do not wish to provide this information
blankQuestion Unanswered (employee has been surveyed but has not responded to this question)
ZNo Census Form has been returned

Field 7 - Language Code

The codes in this field are also referred to as the Non-English Speaking Background (NESB) codes. These codes relate to the first language spoken by the employee. For example, if an employee's first language is English, then they will be coded as English-speaking, regardless of what other languages they may now speak, and/or their country of birth.

  • NESB1 - people who have migrated to Australia and whose first language is a language other than English.
  • NESB2 - people whose parents migrated to Australia, and whose first language is a language other than English.
Field 7 - Language Code
CodeDescription
1English Speaking Background
4NESB1
7NESB2
NI do not wish to provide this information
blankQuestion Unanswered (employee has been surveyed but has not responded to this question)
ZNo Census Form has been returned

Field 8 - Disability Code

CodeDescription
600Disability
700No Disability
999I do not wish to provide this information
blankQuestion Unanswered
(employee has been surveyed but has not responded to this question)
ZNo Census Form has been returned

Field 9 - ANZSCO Code

Australian New Zealand Standard Classification of Occupation (ANZSCO) is a skill-based classification which encompasses all occupations in the Australian workforce. In ANZSCO, occupations are classified according to two main criteria - skill level and skill specialisation.

The ANZSCO structure has eight major groups (above) which are formed by grouping together sub-major groups, however PSC only requires agencies to report at the major group level.

ANZSCO is used by a large number of agencies. In particular, ANZSCO is used in all Australian Bureau of Statistics  (ABS) censuses and surveys where occupation data are collected.

Field 9 - ANZSCO Code
CodeDescription
1Managers
2Professionals
3Technicians and Trades Workers
4Community and Personal Service Workers
5Clerical and Administrative Workers
6Sales Workers
7Machinery Operators and Drivers
8Labourers

Field 10 - Salary Code

The annual salary of an employee should be calculated based on full-time hours, even if that employee works on a part-time basis. Salary level should be indicative of an employee's level of base salary, rather than the amount they actually receive over the year.

For example, if an employee is an AO6 increment 1, and works full-time they would receive an annual salary of $87,747 and be coded as salary level 6. If that same employee works only three days per week, they would receive only $52,648 annually. If they were coded based on actual salary (as opposed to full-time salary), they would be coded as salary level 2. This is not indicative of their seniority, responsibility or their true level of pay.

Note that these ranges are adjusted in line with State Government Departments Certified Agreement increases. You should use the salary range that is current at the reporting date.

Salary levels are based on AO equivalents in core government agencies.

Salaries for June 2017 from 01/04/2017
Salary Code Salary Range
1$0 - $40,875
2$40,876 - $54,757
3$54,758 - $65,058
4$65,059 - $75,692
5$75,693 - $85,355
6$85,356 - $96,380
7$96,381 - $108,066
8$108,067 - $118,081
9$118,082 +

Field 11 - Employment Category

This field relates to the employee's tenure in the agency.

Separated employees should be coded according to their employment category immediately prior to their separation.

Exclude - volunteers, pension from agency, employment agency staff, contractors, consultants and board members.

Field 11 - Employment Category
CodeDescription
PPermanent
TTemporary
CCasual
NContract

Field 12 - Employment Basis

All employees who are coded as casual in the employment category field must also be coded as casual in the employment basis field.

Employees who are coded as permanent, temporary or contract in the employment category field may be coded as either full-time or part-time in the employment basis field.

Employees who have separated should be coded according to their employment basis immediately prior to their separation.

Field 12 - Employment Basis
CodeDescription
FFull Time
PPart Time
CCasual

Field 13 - Employment Status

CodeDescription
AActive or short term leave (less than 8 weeks)
PExtended Paid Leave (greater than 8 weeks)
UExtended Unpaid Leave (greater than 8 weeks)
SSeparated (no longer working at the agency)

Field 14 - Date of Separation

The separation date must fall within the reporting year and must be in the format DDMMYYYY.

Employees who have separated in this period (including casuals) and are still separated at 30 June:

  • employment status should show as "S"
  • code according to their employment category and employment basis immediately prior to their separation.
  • Date of Separation and Separation Reason fields should not be blank.

Employees who have separated in this period (including casuals) and have been re-employed prior to 30 June:

  • employment status should show their current status ie "A", "P" or "U"
  • code according to their current employment category and employment basis.

Date of Separation and Separation Reason fields should be the most recent date and reason, and not be blank.